SECURITY AND DATA PROTECTION POLICY

By submitting your CV to the Company, we are given the opportunity to review your information and, if we feel that it meets the formal requirements for a position that the company wishes to cover, we may contact you to provide any other required information or to arrange an interview. By sending your CV to us you accept the following terms:

2.1 Personal Data that we collect
We collect the following categories of data:
–           Identification data (name, surname)
–           Contact information (residence address, telephone number, email)
–           Information related to your educational attainment
–           Information related to your professional experience
–           The position you are interested in
–           Any other information included in your CV

2.2. Why do we process your data
When you submit your CV to the Company, we collect and process your data to assess your professional skills and competencies and to examine possibilities of cooperation. Processing of data is based on consent. You may revoke your consent at any time. In that case we will not be able to examine possibilities of cooperation.

2.3 Recipients of your data
Access to your data may only be provided to our duly authorised employees. We may transfer your data to other companies or persons related to the Company when this is necessary for the purposes of this processing. In these cases, these parties either act as controllers, determining the means and the purposes of the processing, or act as processors on behalf of the Company. In both cases, this privacy statement applies. If you submit your CV for a position ashore, we will not transfer your data to countries outside the European Economic Area (EEA). If you are interested in working onboard, we will transfer or disclose your data to third parties, who act as manning agents on behalf of the owners and are established outside the European Economic Area (EEA). The purpose of the transfer of data is the assessment of your working capacity as per local laws and regulations. In this case, the Company ensures that the transfer is made on the basis of appropriate safeguards and in accordance with applicable data protection laws, in order to maintain the required level of protection of the relevant data

2.4 Data Retention
We will retain your CV for six (6) months after completion of the hiring process, when you submit your CV in response to a job announcement published by the Company. We will retain your CV for two (2) years, when you submit your CV to the Company voluntarily. Data collected are kept in hard copies and/or in digital format and with safety at Company’s premises.

2.5 Representations
If you choose to submit your CV through the Website, you agree and accept Website Privacy Notice.
By submitting your CV, you declare that:
You provide accurate and true information.
You do not provide information on criminal convictions and offenses or specific categories of personal data (such as information on political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, health data, etc.)
You do not provide information related to a third party, unless explicitly authorized by the third party.

Privacy Notice for Business Partners

3.1 Personal Data that we collect
We collect and process indicatively the following personal data of our Business Partners:
Identification data (name, surname, signature, if applicable);
Contact information (address, telephone number, email);
Data necessary to perform payments (including but not limited to tax registration number, bank account number, beneficiary);
In the case of legal entities, information related to their legal representatives (name, surname, signature);
Any other information that you disclose to the Company and is necessary for the performance of our contractual relationship.

3.2 Why do we process your data
We will process your data for the following purposes:
For the execution of our contractual relationship;
To comply our statutory obligations, including safety requirements and internal due diligence policies;
To organize and execute our business operations, such as to perform payments, communicate and manage our relationship with you;
For purposes of auditing Company’s procedures by competent authorities, regulatory bodies or organizations and third parties having a legitimate interest and / or obtain certifications.
To reply to official requests from the authorities.
To establish, exercise and defend legal claims and investigate incidents and legal liabilities in general.

3.3 Recipients of your data
For the above purposes, your data will be processed by Company’s authorized employees.
We may transfer your data to other companies or persons related to the Company, when this is necessary for the purposes of this processing. In these cases, these parties either act as controllers, determining the means and the purposes of the processing, or act as processors on behalf of the Company and/or the Principal. In both cases, this privacy statement applies.
Data which are necessary for the purposes of each processing are transferred to the following categories of recipients:

–           to third parties providing services to the Company, such as IT companies, telecommunication companies, credit institutions, tax and legal advisers, insurance companies, travel agencies and other service providers.
–           to third parties in the context of vessel management services provided by the Company, including but not limited to ship owners, directors, shareholders, related companies or persons, insurers, port agents, manning agents, shipyards, suppliers, charterers, brokers, port authorities and other local authorities.
–           to national or international regulatory, tax or other authorities or public bodies or courts or other legal authorities, where required by law or regulation or upon an official order
–           to other business partners when required to execute requested transactions
–           to third parties who carry out inspections and audits on the Company and/or the vessels managed by the Company in the framework of relevant regulatory obligations, customer relationship or obligations under applicable law.

As part of its activities, the Company will have to transfer or disclose certain data, such as your name, surname and contact details to third parties, local authorities and agents established outside the European Economic Area (EEA). In these cases, the Company ensures that the transfer is made on the basis of appropriate safeguards and in accordance with applicable data protection laws, in order to maintain the required level of protection of the respective data.

3.4 Data Retention
Data retention period may vary according to the category of data. Your personal data will be retained for a maximum period of 10 years after termination of our contractual relationship. Your data are stored with safety in digital form and/or in hard copy and at Company’s premises.

 

Privacy Notice for Visitors on Company’s premises

4.1 Personal Data that we collect
We collect and process indicatively the following personal data of our Visitors:
first and last name, title, employer, contact information (company, email, phone, physical business address), vehicle registration, photographs, time and date of visit, person visiting

4.2 Why do we process your data

We will process your data for ensuring the security of persons and premises

4.3 Recipients of your data
For the above purposes, your data will be only processed by Company’s authorized employees and any authorized third-parties acting as Processors, which e,g provide us the visitor management system.

4.4 Data Retention
Data retention period may vary according to the category of data and in any case they will be kept in compliance with GDPR requirements.

 

5.  Your rights

You have the following rights regarding your personal data:
Right to be informed
You have the right to be informed about the collection and use of your personal data.

Right of Access
You have the right to obtain from the Company confirmation as to whether or not Personal Data concerning you are being processed, and, where that is the case, access to the Personal Data in a concise, intelligible, transparent, and easily accessible form.

Right to Rectification
You have the right to obtain from the Company without undue delay the rectification of inaccurate or the completion of incomplete personal data concerning you, including by means of providing a supplementary statement.

Right to Erasure
You have the right to obtain from the Company the erasure of personal data concerning you without undue delay and the Company shall have the obligation to erase personal data without undue delay under the conditions laid down by law.

Right to Restriction
You have the right to obtain from the Company restriction of processing only to specific purposes, under the conditions laid down by law.

Right to Object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you. The Company shall no longer process the personal data unless it demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Right to Portability
You have the right to receive the personal data concerning you, which you have provided to the Company, in a structured, commonly used and machine-readable format and the right to transmit those data to another controller without hindrance from the Company under the conditions laid down by law.

Right to Obtain Human Intervention
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
The Company will satisfy your request under the conditions set forth by law. The possibility of exercising a right conferred by the law does not always mean that it can be fully satisfied, especially when other legal provisions restrict it. In case we are unable to meet your request, we will inform you about the reasons.

If you have any request or question regarding this privacy statement, you may email us or send us a written request, using our contact details set out below.

Vergoti Square
166 75 Glyfada – Greece
T +30 216 0020600
F +30 210 8981206
dataprotection@trustbulkers.gr

If you believe that your data protection rights have been violated, you have the right to lodge a complaint with the Hellenic Data Protection Authority.